How to convert Excel to PDF
- 1 Drop your Excel (.xlsx) or CSV file on the box, or click browse.
- 2 Choose which sheet to convert, and whether the first row is a header and grid lines are shown.
- 3 Choose the page size, orientation and margins.
- 4 Press Convert to PDF.
Printing spreadsheets well
Hide columns you do not need before converting, so the table stays readable. To pull tables back out of a PDF, use PDF to Excel; to add page numbers, use Add Page Numbers.
- Keep the header row on so it repeats.
- Wide sheets switch to landscape automatically.
- Save .xls files as .xlsx first.
Features
XLSX and CSV
Workbooks with several sheets or simple CSV files.
Readable tables
Header row repeated, grid lines and automatic landscape.
Real text
Searchable, selectable values in the PDF.
When to use it
Sharing reports
Send a price list, timetable or report as a PDF that cannot be changed by accident. To merge it with other files, use Merge PDF.
Printing large tables
Wide tables switch to landscape and the header repeats on each page.
Invoices and statements
Turn a spreadsheet invoice into a PDF for customers. To sign it, use Sign PDF.
CSV exports
Turn data exported from an app as CSV into a readable PDF. To go the other way, use PDF to Excel.
Related PDF tasks
Frequently asked questions
Will formatting such as colours and fonts be kept?
The values, header row and table layout are kept, with clean formatting. Cell colours, fonts, merged cells, charts and images from Excel are not reproduced.
Are formulas shown?
The calculated results saved in the file are shown, not the formulas. Files made by some apps may not include saved results, so open and save them in Excel first.
Does it support .xls files?
No. Only .xlsx and .csv are supported. Open an old .xls file in Excel, LibreOffice or Google Sheets and save it as .xlsx first.
What happens with very wide tables?
Pages switch to landscape automatically when there are more than six columns, and the text gets smaller as columns increase. Very wide sheets may still be tight, so consider hiding unneeded columns first.
Can I convert only one sheet?
Yes. Choose the sheet from the list, or convert all sheets with each one starting on a new page.
How are dates shown?
Dates are shown in your browser's local date format, and numbers keep their decimal places.
Can I convert Google Sheets?
Yes. Download the sheet as Microsoft Excel (.xlsx) or CSV from Google Sheets and convert it here.
Are empty rows and columns included?
Empty rows at the end and empty columns on the right are removed automatically.
How do I keep a long table on fewer pages?
Choose landscape, narrow margins and a larger page such as A3 or Legal. Hiding columns you do not need in Excel before converting also makes the remaining columns wider and easier to read.
Is my spreadsheet uploaded?
No. The file is read and converted in your browser, so your data stays on your device.
How this tool works. These PDF tools run entirely in your browser using two widely used open-source libraries: PDF.js, the PDF engine built into Firefox, to read and render pages, and pdf-lib to create and edit files. Each tool is tested with typed documents, phone scans and photo-heavy files before it goes live, and nothing you open is sent to a server.
Built and reviewed by Hamza Farooq, founder and lead developer
· Last updated
· How we check our tools
· Report a problem